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No. HQ/ 82/ 2006 - Computerisation Government of India Ministry of Company Affairs Shastri Bhavan, 5th floor, A-Wing, Dr. R.P. Road, New Delhi, NOTICE Dated: 31.07.2006 1. The Ministry of Company Affairs had announced that the filings by the companies, without the use of Digital Signature Certificates (DSC) by the authorized signatories, would be accepted till July 31, 2006. 2. Keeping in view the requests from company representatives and professionals, it has been decided to extend this date up to September 15, 2006. 3. Further, it has been decided that all filings from September 16, 2006 will be accepted under MCA21 system only under the digital signatures of the authorized persons. There will be no further extension on this cut-off date. 4. Accordingly all authorized signatories of companies and the professionals may procure Class 2 category or higher DSC well before the last date. Pawan K. Kumar Director Source: http://www.mca.gov.in/

BREAKING NEWS: e-returns mandatory for cos from Sept 15 KOLKATA, JULY 30: The Centre has decided to make e-filing of companies’ annual returns with the Registrar of Companies (RoC) mandatory from September 15, minister of company affairs Premchand Gupta said on Sunday. Rolling out the MCA-21 for the West Bengal registry here, Gupta said the companies would have the option to file their returns through the paper mode within September 15. However, e-filing would be made online after that period, he said. MCA-21 is a part of government’s national e-governance plan by which companies would be able to file their documents through the electronic mode. This programme was being executed by the ministry in partnership with Tata Consultancy Services (TCS) based on the public private partnership model. West Bengal was the 19th registry where MCA-21 was launched. The next roll out would be made in Jammu but it was being delayed due to connectivity problem. The total cost incurred for implementing the programme was Rs 350 crore. The joint secretary with the ministry of company affairs YS Malik said the programme would bring speed, transperancy and efficiency in the delivery of the services rendered by the ministry to all the stake holders. He said the staff working in the department will be given special training so that they become computer savvy. On other issues, Gupta said the government was trying to bring more reforms. As a first step, it had been decided to give more autonomy to the three professional institutes — ICSI, ICAI AND ICWAI. He also said the limited liability partnership Bill would be introduced in the winter session of the parliament.Gupta said the ministry would also set up facilitation centres at Salt lake, Falta Sez and Siliguri in the state. —PTI Source: http://www.financialexpress.com

In order to avoid inconvenience to the stakeholders, as a special measure, the Ministry has decided to extend the time limit for acceptance of filings in physical manner, signed physically, beyond June 30, 2006, indicated earlier, by one more month i.e. up to 31st July 2006.The form level processing of eForms 61, 62, 32 & 32AD is being updated. The updated eForms would be available for use w.e.f. July 17, 2006 (Monday) . All stakeholders are requested to take a note of this and use latest version of these eForms after release from July 17, 2006 onwards. Source: www.mca.gov.in TIMES NEWS NETWORK[ MONDAY, MARCH 27, 2006 12:42:59 AM ] KOLKATA: The ministry of company affairs (MCA) plans to ensure the business processes and services of all offices of the Registrar of Companies (RoC) are available online by April '06 to pave the way for electronic filing (e-filing) of key corporate documents nationally. Such e-filing will have to be done by all stakeholders, including companies, banks, FIs and accounting/law firms. "We expect all RoC offices in the country to go live by April '06. But we've set a deadline of June 30, '06, for all authorised representatives/professionals of concerned stakeholders to procure digital signature certificates (DSCs) and director identification numbers (DINs), following which all corporate filings will have to be done electronically. Physically filing of documents relating to company matters will be accepted by the MCA till June 30," said YS Malik, joint secretary, ministry of company affairs. He was addressing a seminar on e-filing organised by Bengal Chamber of Commerce & Industry. At present, e-filing services are available to all companies registered by the respective RoCs in Delhi, Coimbatore, Ernakulam and Pondicherry. Relevant corporate documents to be e-filed from July 1 can include certified copies of a company's annual accounts (with directors and auditors report), memorandum of association, articles of association, special resolutions passed at general meetings, details of management structure or even the shareholders' resolution. The moment an RoC office in any particular city goes live, e-filing operations would commence and the relevant forms on all company matters would need to be digitally signed by a representative, ideally the company secretary of a firm. In an e-filing scenario, quoting the DIN will be mandatory for filing certain company related documents. The DIN will be an unique identification number for an existing director (including foreign directors) or person intending to become a director of a company. Source: http://smbzone.indiatimes.com/articleshow/1467057.cms

e-filing of documents with RoC to become must for cos from July 1 under MCA-21 Kolkata , May 31 Filing of mandatory documents like balance sheet and annual returns by corporates, as stipulated under Companies Act 1956, will in future be fully in the electronic format. Making a presentation on the on-going "MCA-21" e-governance programme of the Ministry of Company Affairs, Government of India, here on Tuesday at an interactive session organised by the Bengal National Chamber of Commerce and Industry (BNCCI), Mr U.C. Nahta, Regional Director, East, MCA, Government of India, said it would be implemented in phases to help corporates cope up with the changing scenario. There would be Certified Filing Centres throughout the country. Initially MCA-21 will be extended to some 12 offices of the Registrar of Companies (ROC), effectively by June 30, 2006, it is learnt. Under this, documents will have to be compulsorily filed in the electronic format. The peak filing period, according to Mr Nahta, would be the months of October, November and December for all companies, after the AGM season is over. Pointing out that certifying authorities have been appointed for verification of digital signatures and Director Identification Numbers, which would become mandatory soon, he said professionals like chartered accountants are also being licensed to certify the documents which have to be filed in e-format. TCS has been appointed as one of the certifying authorities. According to Mr Santanu Banerjee, Regional Coordinator, MCA-21, CMC Ltd, digital signatures world over ensure the validity of documents in a court of law. Making a presentation on the MCA-21 project, Mr Banerjee said the central Data Receiving Centre was being located by the MCA at Chennai, Tamil Nadu. Earlier, in her welcome address, Ms Nayantara Palchoudhuri, president of BNCCI, said the Companies (Central Government) General Rules and Forms 1956 have been amended to enable electronic filing of documents. She said the procedure of online filing would require certain formalities like obtaining Company Identification Number (CIN), Director Identification Number (DIN) by all directors, Digital Signature Certificate for at least one director and registration with MCA for online filing and the necessary computer configurations for such filing. Describing the MCA initiative as a bold one, she said MCA-21, when fully implemented, would be highly beneficial to both companies as well as the regulatory authorities. Source: http://www.blonnet.com/2006/06/01/stories/2006060102870900.htm

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